Human Resources Admin Executive Jobs in Dubai- Al-Futtaim Recruitment 2023 for High School graduate or Bachelor’s degree Vacancy

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For the (Human Resources Admin Executive) recruitment from Al-Futtaim, Dubai, read through it properly and apply accordingly:

About the Organization: Al-Futtaim

With our competence in Human Resource Management, the HR Executive is an active partner in achieving business results through highly engaged IKEA Co-workers, By providing guidance, support and challenge of the processes that attract, develop, inspire, & retain IKEA Co-workers, we enable and empower our business leaders with capabilities to develop both Business and People.

Key Specific Accountabilities:

Meet & greet new joiners on their first day & ensure they have their “Hej” induction pack prepared upon joining and are provided with their joining administration requirements, including receiving badges, uniforms, locker keys, access cards and having their finger-print registered.
Work closely with HRSS team to ensure new joiners’ user and email accounts are created and shared with their line managers upon joining.
Communicate store policies, procedures, and internal announcements as needed or directed by store HRBP.
Respond to employees’ queries on various HR matters, with the support of store HRBP.
Report to the HRBP all work needs, challenges and recommendations to facilitate the HR decision-making process.
Assist the store line managers to understand and implement policies and procedures.
Collect all company keys, uniforms, cards and other property from leavers
Work with the store management team to ensure correct and accurate schedules are planned on the staff management system, in liaison with the Staff Planning Specialist.
Consolidate payroll and leaves reports on monthly basis by reviewing the Store exceptions on a daily basis.
Maintain records of the attendance levels, overtime, turnover %, Sick leaves, Nationality mix, recruitment tracker, Emirati turnover and holiday in the Store.
Assist the HRBP with specific HR related projects and participate in functional & cross-functional initiatives to build a high-performing organization aligned with the business strategy & leadership goals.
Provide HR & admin support to the store management, including documentation & approval process, as per HRBP guidance.
Coordinate travel/hotel arrangements for new employees, including existing employees requiring emergency leave by liaising with the correct departments in Al-Futtaim HRSS, Travel and Finance to ensure the correct audit trail is in place.
Support the smooth operation of the store departments such as maintaining records for disciplinary meetings, files, taking minutes of the disciplinary meetings in the absence of the HRBP, printing “Employee of the month/year certificates”., vouchers, etc.
Collate power point presentations for general meetings; take notes on the general meetings and circulate them.
Produce all relevant KPI reports to help steer the business and keep control.
Ensure that all store stationery/supplies are reviewed regularly and are adequately stocked in the store as well as order supplies for the store office on a regular basis.
Negotiate prices with Vendors, obtains quotations for purchase of office supplies e.g. stationery, uniforms, etc.
Ensure accurate stock counts on delivery of items and forwards approvals to Finance for payment.
Work closely with the HRBP on employees engagement activities and organise social events for the co-workers and the annual party.
Ensure that all in-store office documents (appraisal documents, employees` letters) are archived properly to facilitate easy retrieval when necessary.
Support the department managers to prepare for audits and ensure that auditors’ queries and requirements for any supporting evidence etc. are provided during the audit.
Follow up on Probationary Reviews (1 month, 3 months and 5 months) & contract renewals to ensure they are done on time and file the probationary forms in the store HR office in order to be easy to retrieve, in liaison with HRSS team.
Support the store management team and HRBP in coordinating outsourced employees hiring, contracts and payroll management with the outsourcing partner.
Develop effective working relationship with Al-Futtaim HR teams and store management team to provide
continuity across the business.

For more details, please visit the organization website www.afuturewithus.com.

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