Assistant Manager (Administration) Jobs in Dubai, UAE | Aesthetic Clinic Careers Vacancy

LOCATION: Dubai

TYPE OF CONTRACT: Fixed-term contract for two years

REPORTS TO: Assistant Director, Operations and Strategic Growth

ORGANIZATION BACKGROUND :

ACCESS Health International (AHI) is a non-profit, think tank and advisory group, with the mission of improving access to high-quality and affordable healthcare for all people. AHI advises national and regional governments and the private sector, on the design and management of healthcare finance and delivery systems. Established in 2007, the organization is located in India and Singapore, and headquartered in the USA.

AHI’s vision is that all people, no matter where they live, and no matter what their age, have a right to access high quality and affordable healthcare and to lead healthy and productive lives.

MENA’s strategic geopolitical position as a bridge between Europe, Asia, and Africa necessitates monitoring and responding to global health challenges. With a population of over 500 million, diverse in ethnicity, culture, and language, MENA offers a unique research opportunity to address health disparities and promote equity. The region confronts various public health issues, from NCDs to infectious diseases and mental health concerns. Additionally, the ongoing conflicts and instability in certain sub-regions, demand a local presence for effective response and healthcare access. An office in MENA enables on-the-ground research, advisory service, targeted policy recommendations, and collaboration with regional health organizations.

For more information about AHI , please visit: https://accessh.org/

JOB DESCRIPTION/ RESPONSIBILITIES:

To perform administrative tasks to support delivery of a clearly defined work area within a regional program, enabling those they support to be more effective.

Key Job Responsibilities:

• Smooth administrative functioning of the MENA region office
• Efficiently manage the Regional Director’s office (this includes appointments, calendars, meetings, follow ups with internal teams and coordinate with external agencies / clients on behalf of the Regional Director, independently responding and advising on routine queries internally)
• Responsible to support the Regional Director in preparing draft power point presentations for internal and external meetings
• Interactions and communications with a wider or more senior range of individuals on a regular basis
• Coordinating and setting up local and international calls / meetings to be held with the President and Central Office and provide all necessary admin support to ensure that they are convened and held smoothly
• Support Director, Human Resources on any databases as and when required
• Responsible for organizing internal meetings, developing the agenda and ensuring that these are organized in a cost-effective manner
• Take the lead responsibility in organizing the events as required with guidance from the Assistant Director, Operations and Strategic Growth
• Responsible for all procurement and logistics for the MENA team
• Provides high level generalist support and assistance to other staff across the MENA region, including support to other admin staff across the region and the US office.
• Responsible for all the admin support to the team, petty cash, travel arrangements, visas, archiving of documents etc.
• Maintaining the MENA region program reports database in the drop box
• Greater autonomy to act, analyse and resolve routine issues
• Expected to take the initiative to identify process improvements and make recommendations regularly

QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Qualifications and Experience

Graduate with a minimum 10 years experience preferably in health sector organizations in a similar capacity.

Skills and Competencies

Excellent verbal and written communication skills as required to be drafted and deals with confidential issues

Excellent time management skills with the ability of multi-tasking with a flexible approach

Team work and with good knowledge on administration

Excellent interpersonal skills and ability to work in a collaborative manner

Good on planning and organizing skills and ability to handle tasks independently

Strong on computer skills

Manages own time under guidance and direction from senior management

Has a good knowledge of the work and takes responsibility for expanding own knowledge

Regularly proposes new ways to improve the work process

Takes a proactive approach to problem solving and work prioritization

Ability to organize events, meetings etc. with minimal support

GRADE LEVEL: M3

Eligible candidates interested in this position are requested to share your resumes with the job title

mentioned in the subject line to below email ids by November 12, 2023.

ahmed.elrayes@accessh.org

careers@accessh.org